8 Online Tools to Help You Optimize Your Hiring Process

8 Online Tools to Help You Optimize Your Hiring Process

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Organizations are constantly competing to hire the best talent because that’s what will get them the competitive edge they need to thrive in the cut-throat business environment.

Did you know?

The top candidates in any industry are off the market in just ten days.

In sharp contrast to this, Glassdoor reports that an average recruiting process takes 23.7 days!

So, firms taking this long to hire a candidate are losing out on the top talent in the industry. That’s because they are picked by competing companies that have optimized their hiring process.

Therefore, creating a structured and efficient hiring process is critical.

If you are an HR professional or a hiring manager looking to optimize your hiring process, we have a few online tools that will help you in this endeavor. Use these tools to make your recruiting process productive and pleasant for your talent acquisition team and the candidates.

1. Online Form Builder

The success of a hiring process hinges on several factors, one of which is how you acquire and differentiate the right candidates based on the information provided by them. An efficient way of doing this is through online forms created to the firm’s preferred specifications.

Fortunately, there are several software solutions available that reduce manual work and back-and-forth communication, thus improving the speed of hiring. In a Capterra report, 94% of recruiters and talent managers surveyed shared that using software improved the hiring process and experience for them and the candidates.

Tools like an online form builder can help HR teams manage everything from scheduling interviews and collecting candidate information to tracking candidate progress. These tools are flexible enough to create any kind of form, be it a simple contact form or a detailed multi-page survey.

Here’s a template from Wix’s online form library!

online form builder for HR Firms


Moreover, these form builder tools allow hiring teams to customize the form to the precise requirements. In other words, you can set the fields according to the candidate data you seek.

What’s more? Online form builders offer several template options. This enables teams to customize the form to represent the brand theme and personality.

All organizations aiming at streamlining and centralizing candidate information should consider investing in an online form builder.

2. AI Chatbots

Chatbots serve as a conversational interface for hiring teams looking to schedule meetings, manage recruitment processes, assess candidates without bias, and more. Simply put, chatbots can perform all the repetitive administrative tasks for HR teams while saving time and making the process more efficient than before.

For instance, chatbots can be programmed to automate tasks like filling out resumes. Similarly, chatbots can be used to ask specific questions to candidates about their educational qualifications, experience, and other job-related information.

Today’s AI-enabled chatbots allow HR teams to –

  • Capture information about job seekers
  • Match jobs with job seekers based on their qualifications and capabilities
  • Handle and screen high volumes of resumes based on minimum qualifications and target keywords
  • Schedule interviews
  • Access sentiment scores during interviews to rank candidates that are a good fit for the organization
  • Answer candidate questions and queries
  • Update candidates on the status of their application

These chatbots leverage natural language processing (NLP) to understand a job seeker’s intent and the type of training they’ll need to perform in the organization.

Owing to the benefits it offers in the hiring process, chatbots are seeing consistent growth, with several small businesses adopting the technology. If you are planning to invest in AI chatbots to engage candidates during the hiring process, we’d recommend researching chatbot pricing to understand its impact on your business.

3. Application Tracking System (ATS)

New-generation ATS supports talent acquisition teams through the recruitment process. The tool can be used to attract, engage, nurture applicants, schedule interviews, and extend offers.

Lack of communication and a complicated online application process are among the top reasons why most candidates abandon the hiring process. An application tracking system optimizes and automates the routine tasks in a hiring process, thus improving efficiency.

For instance, ATS can reduce time spent posting job boards by offering a single sign-on posting for multiple boards. Similarly, it can automatically parse, and screen resumes, ensuring that suitable candidates don’t get missed.

Tools like Greenhouse and BambooHR help hiring teams create an effective and productive hiring strategy. ATS not just manages candidates but also helps in attracting and retaining them.

If you want to streamline and optimize your hiring process and showcase your firm’s personality on the careers page, investing in ATS is a must.

4. Recruitment CRM

Recruitment CRM is a comprehensive platform that supports HR teams in building and maintaining a relationship with their candidate pool during and after the hiring process. The platform offers HR professionals visibility at every step of the candidate lifecycle. It offers information on every candidate, whether they are active or passive, sourced or applied.

Besides, AI-enabled recruitment CRM allows hiring teams to manage their diverse talent pipeline efficiently by identifying talent for immediate needs and future roles. It integrates with a firm’s ATS and lets hiring managers organise candidates using tags and folders. Further, the platform allows users to auto-categorize talent based on their skills for further review.

Recruitment CRM platforms like SmashFly, Yello, and Avature help businesses reduce the time to hire and optimize their hiring processes.

5. Candidate Sourcing Tools

Social platforms like LinkedIn are a great place to spot candidates and connect with them. However, looking for a candidate on this social channel is time-consuming and involves a lot of effort. Most recruiters spend a considerable amount of time using a mix of Boolean terms to filter out the most suitable applicants.

Instead of manually searching for candidates on such platforms, it’s wise to use automated search and candidate sourcing tools like SourceHub. The tool is a Boolean generator that helps recruiters build better Boolean strings.

Candidate Sourcing Tools


With SourceHub, recruiters can search nearly 15 social sites, including LinkedIn, Facebook, Twitter, Google, Bing, Stackoverflow, Github, Pinterest, and others. The user only has to enter the keywords and phrases for the job opening, the location, and the skills required.

Such platforms can be used to source potential candidates, thereby saving time and resources.

6. Augmented Writing Tools

The job description you post is the first point of contact for any given candidate. It’s an opportunity to express the employer’s brand effectively and encourage the candidate to apply for the job.

Hence, it’s important to put your best foot forward and write an impressive job ad. Not all hiring teams are skilled enough to write a job description that persuades potential employees to apply.

Fortunately, we have several augmented writing tools that serve as writing coaches and help recruiters share persuasive job advertisements. It’s amazing how technologies like artificial intelligence have made inroads in the hiring process. Tools like Text Analyzer (by Ongig), Textio, and TapRecruit use artificial intelligence and augmented writing to help employers create an effective job ad.

For instance, Textio can help you see what kind of response your ad might get. It also alerts you about problematic wording or content in the ad.

Count on an augmented writing tool to make your job ads and postings punchier and attract the right talent to your firm.

7. Interviewing Software

Today most businesses are hiring remote workers across the globe for a variety of roles. That’s where interviewing software can help. These platforms allow hiring teams to schedule and conduct interviews online, record their responses to the questions asked, and submit them online.

Recruiters are using video conferencing, voice messaging, and texting to conduct prescreening interviews. The hiring team then assesses the responses and shortlists the most appropriate candidates for the job role. Tools like Zoho Meeting, Zoom Meetings, Skype, Breezy HR, and HireVue are some of the best virtual interviewing software available today.

8. Salary Benchmarking Tools

More often than not, the hiring team spends a lot of awkward moments discussing and negotiating salary and perks with potential employees. But salary negotiations are an inevitable part of the hiring process.

Salary tools like Know Your Worth, LinkedIn Salary, and SalaryOrEquity help recruiters find a starting point. The salary estimates offered are based on the current job market and can be customized as per the candidate’s title, company, location, and experience.

These tools use data collected from millions of job postings and salary information to offer accurate salary estimates. Hence, it can be used by HR professionals and recruiters when working on the prospective employee’s overall compensation and rewards program.

Investing In These Tools Can Help You Optimize The Hiring Process

The cost of hiring the right people is huge. Let alone shelling out money for job listings and recruiting tools, the talent acquisition team spends a lot of time and effort in screening and selecting suitable candidates.

You cannot avoid this cost; however, investing in suitable tools can help you optimize the hiring process. Make sure you invest in the tools shared above to improve the recruiting process and get the top talent on board.

Do you use any tools to improve your hiring process? Let us know your experience!

Hazel Raoult
About the Author
Hazel Raoult

Hazel Raoult is the Marketing Manager at PRmention, a digital PR agency for SaaS and Tech Businesses.

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