Accounts Payable Specialist

The AP Specialist will require strong organizational skills and has an ability to accurately track and record incoming bills and payable invoices. Daily duties include independently processing vendor invoices and payments using an integrated accounting software system-SAP and coordinates with Financial Analysts. Maintains complete and accurate Accounts Payable files and monthly account reconciliations.

Essential Duties and Responsibilities

• Accurately processes vendor invoices, ensuring proper coding to general ledger.

• Assist as needed with Concur expenses reimbursement processing, and weekly or ad hoc payment runs, including commissions and check requests for payment in a timely manner.

• Ensure invoices have proper approval using Alphatec’s spend and commit policy matrix, prior to processing.

• Perform 2-way and 3-way match when entering PO related invoices.

• Communicate effectively to resolve vendor invoice discrepancies with outside vendors as well as the Purchasing Department, internal employees and managers.

• Prepare monthly journal entries and account reconciliations.

• Work with Purchasing Department to ensure all invoices are matched to PO in a timely manner and any discrepancies are followed up on and reconciled.

• Handle vendor inquiries and phone calls

• Assist with pulling invoice backup for periodic audits throughout the year

• Other duties may be assigned.

Requirements

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent phone etiquette.

• Excellent verbal communication and negotiation skills.

• Excellent written communication skills.

• Customer service driven.

• Attention to detail, accuracy, and efficiency.

• Ability to prioritize, coordinate and handle multiple projects to meet deadlines.

• Excellent communication skills (vendors and employees)

• Must be literate in Microsoft Office software, including Word.

• Must have Excel-VLOOKUP ,XLOOKUP,Pivot table experience

• Have experience with major ERP systems.

• Experience with manufacturing environment preferred.

Education and Experience

• AA degree with an accounting emphasis and/or three years computerized accounting experience, preferably with an integrated accounting system in a manufacturing environment.

• Experience in major ERP systems such as SAP preferred. Experience with Concur a plus.