Property Management Associate

A.         Facilities and Contracts Management

·            Responsible for the delivery of efficient and cost-effective facilities management for Great Eastern office spaces.

·            Responsible for administrative duties such as preparing reports, printing of access cards and reviewing of vendor’s checklists.

·            Plan and implement maintenance programmes such as cleaning, pest control, landscape, lockers management etc for office spaces.

·            Assist in the maintenance of all facilities and equipment necessary to support GE’s office premises, including Access Card system, CCTV system, generator set, auxiliary air-conditioning system, air-cleaners, water dispensers, etc.

·            Conduct procurement in accordance with company’s policies and procedures.

·            Support and plan for logistics requirement for staff events, when necessary.

·            Work closely with appointed Integrated Facilities Management (IFM) service provider(s); liaise and coordinate with other business support units such as Group Human Capital, Group IT, etc. when required.

·            Administrate contractual obligation for maintenance contracts.

·            Review submitted reports to ensure works are completed in accordance with specifications.

B.           Technical Expertise

·            Able to understand floor plans and building drawings.

·            Able to provide solutions when attending to maintenance & operational issues.

·            Familiar with authorities and regulatory requirements.

·            Able to provide recommendations to Department Lead for the purpose of resolving operational issues.

C.           Stakeholders Engagement

·           Engage and develop good relationships with stakeholders.

·           Able to work with various stakeholders to resolve operational issues (i.e. facilities or events related)

D.           Annual Business Plan / Budgeting

·            Involve in the annual business plan exercise and ensure necessary budget provisions are made for all corporate office operations and maintenance expenses, as well as Capex provisions for any renovations/re-stacking projects.

·            If necessary, to work with business units to include budget provisions for premise related upgrading/replacement works, e.g. Customer Service, Training Centre, etc.

E.            Others

·            To be involve and assist in project works involving office spaces (i.e. Defects inspection and taking over).

·            To be involve in Business Continuity Planning and Fire Safety Programme.

·            Any other duties that may be required or assigned by HOD.

Our Requirements

·            Diploma/degree holder in Building, Facilities or Built-Environment related discipline.

·            At least 3-5 years of relevant experience.

·            Knowledge in Building and M&E Systems.

·            Meticulous and systematic, with ability to multi-task.

·            Able to work independently and as a team player.

·            Good written and verbal communication skills.

·            Good computing and Microsoft Office skills.

·            Good interpersonal skills, positive work attitude and keenness to learn.

·            High level of integrity, takes accountability of work and good attitude over teamwork.

·            Takes initiative to improve current state of things and adaptable to embrace new changes.

About Great Eastern

Established in 1908, Great Eastern places customers at the heart of everything we do. Our legacy extends beyond our products and services to our culture, which is defined by our core values and how we work. As champions of Integrity, Initiative and Involvement, our core values act as a compass, guiding and inspiring us to embrace the behaviours associated with each value, upholding our promise to our customers - to continue doing our best for them in a sustainable manner. 

We work collaboratively with our stakeholders to look for candidates who exhibit or have the potential to embrace our core values and associated behaviours, as these are the key traits that we expect from our employees as they develop their careers with us. 

We embrace inclusivity, giving all employees an equal opportunity to shine and play their role in exploring possibilities to deliver innovative insurance solutions.

Since 2018, Great Eastern has been a signatory to the United Nations (UN) Principles of Sustainable Insurance. Our sustainability approach around environmental, social, and governance (ESG) considerations play a key role in every business decision we make. We are committed to being a sustainability-driven company to achieve a low-carbon economy by managing the environmental footprint of our operations and incorporating ESG considerations in our investment portfolios; improving people’s lives by actively helping customers live healthier, better and longer; and drive responsible business practices through material ESG risk management.