Administrative Business Coordinator (Team Assistant)

You will be responsible for delivery and execution of administrative business support to the European Equity team within Fundamental Equities. The role is based in Edinburgh working alongside an existing Administrative Assistant based in London.

You will be responsible for calendar management, supporting office operations, and coordination of events and team activities. You should be motivated, action-orientated, resourceful, organized, and collaborative with a strong attention to detail. You should have a general understanding of core administrative business processes.

Your responsibilities:

• Diary management, including organising internal and external meetings

• Communicating & building relationships with key brokers

• Booking and making all necessary arrangements for business travel

• Handling expenses using Concur system (training will be provided)

• Comprehensive email coverage

• Filing & photocopying

• Liaising with facilities, post room, print room

• Use of CorpAxe & CBC Meetings calendar (training will be provided)

Core administration:

• Effectively managing calendars across global time zone, including the coordination of meetings and video conferences.

• Coordinating business travel and processing the relevant expenses in line with company policy.

• Planning and coordinating small internal and external events (e.g., strategy sessions, conferences and social events) whilst ensuring that logistics are adequately managed to ensure that all events run smoothly.

• Serving as the main point of contact for external visitors and coordinate with operational teams to ensure compliance with security protocol/procedures.

Skills & behaviors:

• A minimum of 2 years of related administrative experience, ideally in a similar role in financial services.

• The ability to maintain focus, complete tasks in a timely manner, set realistic timeframes for completion and provide updates as timelines change.

• Interact autonomously with internal partners, independently follow through on requests and actions.

• A strong sense of urgency about getting work done.

• Excellent communication skills (written and verbal).

• Proficiency in Microsoft Office and collaboration tools; comfortable navigating technology.

• A flexible attitude and an ability to adjust or reprioritize and assume additional responsibilities as required.

• Build positive rapport with different management styles.

• Knowing and engaging with the right individuals/teams to solve problems in a timely manner.

• Exercising discretion when handling or dealing with sensitive information.

• Ability to work independently and calmly in a multi-task fast-paced environment whilst being self-motivated and flexible.

• Proven team-player with a can-do approach.

• Ability to represent the division and BlackRock to the highest standard following the principles of partnership, integrity and excellence.