Administrative Business Partner

BlackRock Global Markets (“BGM”) functions are at the core of BlackRock’s markets and investments platform, including ETF and Index Investments (“Engine”), Global Trading, Securities Lending, Liquidity and Financing. BGM is focused on advancing the investment processes and platform architecture in these areas and on ensuring we engage with other market participants in a collaborative, strategic way.

The ETF and Index Investments team (“the Engine”) owns the day-to-day development, implementation, and oversight of the quality of our products, the investment management of portfolios, growing and protecting the ETF ecosystem and the evolution of our markets and investments platforms.  We are a global team of 350+ with footprint in all our major offices in each region.  Additional teams within the Engine provide quantitative models to support internal funds and develop analytical tools to support client and product teams.

We are seeking a dynamic Administrative Business Partner to join our team and provide support to members of the ETF and Index Investments Leadership team as well as provide ad hoc support to other senior leaders in the Engine. The ideal candidate will be experienced in handling a wide range of administrative tasks and will be able to work independently as well as in a team environment. The candidate must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting multiple executives.

The ideal candidate is a top-tier professional who has deep experience supporting senior management with global responsibilities in a fast-paced global financial services firm. The candidate will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, able to operate independently with strong attention to detail while also exceling in a team environment.

Responsibilities:

• Act as a gatekeeper; consistently demonstrates flexibility and problem-solving abilities with a solid understanding of priorities and proactively manages complex calendars across multiple time-zones while liaising with other Administrative Assistants as required

• Manage a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations and car service arrangements

• Meet and greet visitors and clients, answering phones, coordinating conference rooms and meal arrangements

• Ability to professionally interact with senior leaders and anticipate their needs

• Build and manage relationships across the ETF and Index Investments team and our partners

• Assist with creation of PowerPoint presentations, content development, research/background information

• Responsible for administrating executive management meetings on behalf of manager; maintain agenda, schedule meetings, take minutes and track follow-up items when necessary

• Plan, coordinate and lead special projects including coordinating organizational activities and large-scale events such as town halls, leadership offsites or social events

• Build and maintain good business relationships with executives and administrative staff across the organizations to ensure cross-region collaboration and support

• Complete ad hoc administrative requests in a timely and thorough manner

• Coordinate travel arrangements and efficiently process monthly expense reports using Concur

• Plan networking and team-building events to promote team culture and morale

Qualifications:

• Ability to perform in a fast-paced environment, multitask and interact with senior management in a professional and positive manner under highly demanding conditions

• Ability to leverage technology to drive better processes through effective adoption and utilization

• Excellent analytical, interpersonal, communication (written and verbal) and organizational skills

• 5+ years of administrative experience, preferably at a large global organization in the financial services industry.

• Desire and ability to provide outstanding service to internal and external clients.

• Maintains focus with sense of urgency, while upholding respect for others.

• Adapts well to changing plans and priorities; deals comfortably with ambiguity

• Proven track record to managing competing priorities and meeting tight deadlines.

• Strong time management skills: ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high-pressure environment 

• Strong analytical, interpersonal, excellent communication skills (written and verbal).

• Strong computer skills (MS Word, Excel, PowerPoint, Outlook).

• A high level of attention to detail.

• Discretion in handling confidential information in all aspects of work.

• Bachelor’s degree is strongly preferred.