Administrative Business Partner

We are looking for a dynamic Executive Assistant to join our team and support senior leaders within Aladdin Client Business. The ideal candidate is a professional who has experience supporting senior leaders in a fast-paced global firm. The candidate will be responsible for calendar management, supporting office operations, and coordination of events and team activities. The candidate should be motivated, resourceful, organized, and able to operate independently with strong attention to detail.

Key Responsibilities:

• Manage daily calendars for senior leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.

• Arrange and reserve conference rooms, catering, audio/video and other services as needed for meetings and conferences.

• Coordinate travel arrangements and submit expense reports in an efficient manner using Concur.

• Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).

• Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.

• Build and maintain good business relationships with executives and administrative staff across the organizations.

• Complete ad hoc administrative requests in a timely and detailed manner.

Qualifications:

• 5+ years of administrative experience, preferably at a large global organization in the financial services industry.

• Ability to work independently and assume additional responsibilities as the need arises.

• A positive and ‘can-do’ attitude.

• Desire and ability to provide outstanding service to internal and external clients.

• Maintains focus with sense of urgency, while upholding respect for others.

• Proven track record to managing competing priorities and meeting tight deadlines.

• Excellent communication skills (written and verbal).

• Strong computer skills (MS Word, Excel, PowerPoint, Outlook).

• A high level of attention to detail.

• Discretion in handling confidential information in all aspects of work.

• Bachelor’s degree is strongly preferred